Employee Handbook

An employee handbook is a valuable resource and reference point for your staff at all levels of the organization. It is also a good accompaniment to the Contract of Employment.

The handbook, also known as a company manual, company policy manual, or staff handbook, lets employers map out their employment plan. It is an excellent way to cover company policies and procedures in writing. While the handbook itself is not a legal requirement, having one helps avoid confusion or misunderstanding in the workplace.

How do you use an employee handbook?

It is important to ensure every employee is aware of your company policies. This includes performance standards, sickness, and vacation policies–which makes having everything in one place convenient.

You can refer workers to the handbook if they have any questions about workplace policies or procedures. In the event of a dispute, the handbook offers a key reference point detailing the terms and conditions both parties have agreed to.

Benefits, benefits, benefits.

Having an employee handbook is beneficial. And yes, it also outlines your employees’ benefits too.

Problems may arise when employees aren’t aware of an employee handbook from their start date, or if they have not been informed of any amendments. A good practice is recording written confirmation from each employee after the handbook is provided.

In the event an employee is dismissed due to a breach in the key terms of their employment, it is unlikely to be a fair dismissal if they can prove they weren’t made aware of the terms and conditions in question. This is important for employers to keep in mind when preparing the employee handbook.

Your Employee Handbook Checklist

An employee handbook should cover every required workplace regulation and employment right. Every business is different and may need information specific to the company. Here’s a list of what employee handbooks typically include:

  • Company history
  • Vacation or time-off policy
  • Sick policy
  • Performance review policy
  • Workplace health and safety
  • Dress code
  • Equipment policy
  • IT or privacy policy
  • Bullying and harassment policy
  • Computer, internet, and social media policy
  • Hiring policy
  • Benefits

Employee handbooks are often an essential resource for any business, both to help new hires and inform them of their terms of employment.

Need advice on your employment plan, or a guide for preparing an effective employee handbook?

Employer Line has resources dedicated to employers – from employee handbook templates to employer guides in all areas of human resources. Call our free employer helpline and speak with our HR experts to access these resources and more.

Enjoy complimentary advice from our experts by calling 1-888-219-8767